ALABAMA VEGETATION MANAGEMENT SOCIETY
The name of the Society shall be the Alabama
Vegetation Management Society.
The purpose of the Society shall be to
promote proper vegetation management techniques on rights-of-way and industrial
sites, to provide for the scientific and educational advancement of members, to
encourage scientific research, to promote the exchange of information among
members, and to extend and develop public interest in the discipline.
The principle place of business shall be
located as the Board of Directors may decide.
Section A. All memberships shall be subject
to the approval of the Board of Directors. There shall be the following classes
Regular members. Any person who is interested in the advancement of the Society
and its goals.
Student members. Any full-time (degree seeking) student. The signature of a
faculty advisor must accompany applications.
(c) Retired members. Any member who has held
ten (10) or more years prior membership upon retirement from active professional
duties. Charter members are eligible for retired membership upon their
retirement from professional service. Application should include dates of
initial membership and of retirement from active service.
(d) Sustaining members. Institutions and
organizations interested in the advancement of the Society and its goals.
Sustaining members shall have all of the rights and privileges of members except
that of holding office. Sustaining members shall have (1) vote cast by a duly
(e) Honorary members. Nominees for honorary members shall be submitted by the
Membership Committee in the form of a petition signed by no less than ten (10)
active members or a nomination from the Membership Committee. After an evaluation to ascertain
if they meet the
qualifications, the Membership Committee will make a recommendation to the Board
of Directors for approval of the nominee(s). It will take a two-thirds majority
for the election of said candidate.
(f) A charter member shall be defined as all
members on the books no later than the first day of the annual meeting of 1988.
Section B. All regular, retired, and
honorary members shall have the right to vote.
Section A. Officers of the Society shall be:
(a) President, (b) President Elect, (c) Past President, and (d) Editor.
Section B. The President shall preside at
all membership and Board meetings; shall, in consultation with the Board of
Directors, appoint all committee chairmen, and shall perform all other duties
incidental to the office. The President shall prepare, in collaboration, with
the Executive Secretary, an annual report of the Society's activities to be
presented to the annual meeting of the Society.
Section C. The President Elect shall perform
the duties of the President when the latter is absent, chair the Program
Committee, and perform other duties as may be assigned by the President or Board
of Directors, and shall succeed the President.
Section D. The Past President shall perform
the duties of President when the President and the President Elect are absent,
chair the Nominating and Awards Committees and perform other duties as may be
assigned by the President or Board of Directors.
Section E. The Executive Secretary shall be
a compensated position in the Society. The actual duties performed and
compensated will be at the discretion of the Board of Directors of the Society.
The Executive Secretary shall be custodian of all dues and funds of the Society,
maintain a record of Board policies and procedures, maintain membership records,
serve on the Membership Committee, pay all bills authorized by the Board of
Directors, and at the annual meeting give a true and complete report of the
financial status of the Society. The Executive Secretary shall, before assuming
office, be required and execute a good and sufficient surety bond in an amount
of no less than Twenty Five Thousand ($25,000) Dollars conditioned on the
faithful performance of the duties of his office. The expense of said bond to be
borne by the Society. The Executive Secretary shall deposit all receipts in a
financial institution designated by the Board, and the signatures of the
Executive Secretary, or President shall be authorized on Society checks. An
annual audit of the books shall be made by the Auditing Committee, and a report
on the audit presented to the Society membership at the annual meeting. The
Executive Secretary shall also keep minutes of all meetings, mail out minutes
and notices as directed by the Board, and perform other duties usually
associated with the office or perform other duties as may be assigned by the
President or Board of Directors.
Section F. The Editor shall prepare and
maintain official publications of the Society.
Section G. Officers will serve for one year
or until their successors have been duly chosen. Presidents may not succeed
themselves. All other officers and directors may succeed themselves for one
consecutive term, but then must relinquish said office for a like period of time
equal to their term in office. Officers and Directors elected at any annual
meeting shall begin their duties at the close of said meeting.
Section H. The Society officers and
directors shall be nominated by a Nominating Committee, which shall be appointed
by the Board of Directors with the advice of the President. In addition,
nominations may be submitted from the floor at the annual business meeting. Prior to a
nomination, the candidate(s) must have agreed to serve in the office for which
they are to be nominated. A candidate must receive a majority of the votes cast
to be elected to the office for which said person was nominated.
BOARD OF DIRECTORS
Section A. The Board of Directors shall
consist of the Society Officers and eleven (11) directors serving staggered
terms of three (3) years each to be filled coinciding with vacancies. The Board
of Directors shall be selected from the General Membership, except for the
Education representative, which shall be elected by the Board. The
representatives of the Board shall be from the following categories:
2 - Alabama Department of Transportation;
2 - At Large;
2 - Utilities;
1 - Counties;
1 - Cities;
1 - Contractors;
1 - Suppliers;
1 - Education;
Section B. The President of the Society
shall be Chairman of the Board of Directors.
Section C. The Board of Directors shall meet
upon the call of the President or upon the request of three or more members of
the Board of Directors submitted in writing to the Executive Secretary. At least fifteen
(15) days prior notice in writing shall be given to all members of the Board of
Directors as to any meetings. The time and place of meeting shall be designated
by the President. A majority of the members of the Board of Directors shall
constitute a quorum for the transaction of business. An action of the Board of
Directors shall be upon the vote of the majority of its members present. The
Board of Directors shall meet no less than two (2) times annually. One meeting
shall be held immediately before the annual meeting of the Society and one
meeting after the annual meeting. Additional meetings will be called as
Section D. The Board of Directors shall
manage the affairs of the Society and shall have the power: (1) to fill
vacancies between annual meetings among the officers of the Society including
the membership of the Board of Directors; (2) to prescribe the duties of the
officers of the Society not otherwise prescribed in the Bylaws of this Society;
(3) to provide rules and regulations for the conduct of the affairs of this
Society as are consistent with the provisions of the Bylaws; (4) to accept or
reject applications for membership in this Society in all matters demanding
action between meetings and shall submit at the next succeeding meeting of the
Society a report of all actions taken by them under authority of this section.
A quorum for any meeting of the Society
shall consist of not less than fifteen (15) voting members, or 10% of the
membership, whichever is smaller and at least two of whom shall be officers of
MOTIONS AND RESOLUTIONS
All motions and resolutions presented at any
annual meeting of the Society involving matters of policy, administration or
business shall be referred to the Board of Directors who shall consider the same
and report its recommendation back to the Society; provided however, that should
any matters require immediate attention by the Society, such matters may be
considered immediately by consent of three-fourths of the active members present
Section A. There shall be an annual meeting
of the Society for the election of officers; the presentation and discussion of
pertinent information on vegetation management related subjects and such
business as may be properly brought before it. Such annual meeting shall be held
at such time and place as the Board of Directors may decide. At least thirty
days prior notice shall be given in writing to all members as to the time and
place of the annual meeting.
Section B. Special meetings of the Society
may be held whenever the Board of Directors deems such meetings necessary or
whenever a quorum of active members shall make a written request thereof
presented to the Executive Secretary. Such request shall be placed with the
Board of Directors, which shall designate a time and place for such special
meetings. The Executive Secretary shall give written notice of all special
meetings of the Society to all members at least two weeks prior to the date of
such special meeting.
The fiscal year of the Society shall be the
The Annual Membership dues shall be payable
on or before the first day of the annual meeting and shall be delinquent 60 days
after the first day of the annual meeting. Annual dues shall be as follows:
Regular members $10.00; Student members $5.00; Retired members $5.00; Sustaining
members $250.00; and Honorary members, none.
Standing committees shall be recommended by
the President and approved by the Board of Directors to serve during his term as
President as follows:
1. Membership Committee: This committee
shall consist of not less than three members, one of whom shall be the Executive
Secretary. This committee shall promote memberships in the Society.
2. Editorial Committee: This committee shall
consist of at least three members who shall assist the Editor in generating and
distributing newsworthy and educational items of the Society.
3. Program Committee: The program committee
shall consist of the members of the Board of Directors, chaired by the President
Elect, and its duty shall be to provide programs for each annual meeting.
4. Nominating Committee: The nominating
committee shall consist of not less than three members, one of whom shall be the
immediate Past President, who shall serve as chairman of this committee and
recommend to the Society candidates for election to the several offices.
5. Awards Committee: The awards committee
shall consist of not less than 3 members, one of whom shall be the immediate
Past President, who shall serve as chairman of this committee and receive
nominations from the general membership for the Distinguished Service Award.
6. Special Committee: Such other committees
as from time to time may be deemed necessary shall be appointed by the Board of
7. Internal Audit Committee: This committee
shall consist of at least two members who shall audit all books and fiscal
documents of the Society annually, prior to the annual meeting.
RULES OF ORDER
Business sessions of the Society shall be
conducted in accordance with Robert's Rules of Order.
All publications of the Society shall be
issued under the direction of the Editor and shall become the property of the
These Bylaws may be amended by a
three-fourths vote of the active members present at any meeting, provided the
notice of the proposed amendment has been given in writing to the Executive
Secretary and transmitted by him to active members thirty days before the annual
The Society shall have perpetual existence,
but if dissolved, its assets shall be donated to a non-profit organization for
research on vegetation management or to a scholarship fund, which shall be
selected by the last Board of Directors.
These Bylaws were adopted as presented at
the 2003 annual meeting.